Do you run a Festival?

Awesome! Festival Managers know EventOPS is the perfect Event Technology for them. We understand having vendors on-site way before an attendee arrives, we've seen deadlines missed and the chaos that ensues to ensure everything's done. We know how difficult managing a huge property with unattached resources area. Festival managers particularly love that our software is specifically-built for multi-day, outdoor events.

Mapping Toolbox

Had enough to taking screenshots on Google Maps and drawing over them, or just using the same plans over-and-over? We know. EventOPS mapping features allow you to be able to draw whatever you'd like for your festival - even allowing you to draw right over top of the sattelite view! You can even name and create tasks from each, and every, item - and categorize items onto layers for more control and organization. Working with a design firm to design your festival? No problem - we can upload their data so you're able to keep a current map and still utilize all of our other time-saving functionality right from there.

Schedule level: wizard

There's so much more to your festival's schedule than when gates open and close, and which bands play which stage at what time. We understand, and have built our scheduling modules for exactly that. You own your schedule, and can create as many calendars as you want - so you can see how items overlap, and who is to attend/oversee each item. We've even automated your meeting agendas, to allow for you to save time during planning, or make quick decisions about on-site logistics changes day(s) of.

 
For decades now, large and mega-event sports and entertainment producers have struggled to organize these events with spreadsheets and multiple technologies to insure success. Now, with EventOPS, it’s all in one program and on the screen in front of you. I can predict professional teams, major concert promoters, mega sports like Olympic Games and World Cups and Facility management firms immediately incorporating EventOPS into their complex operations as new and critical solution.
— Donald Lockerbie, Managing Director, The Parker Company | Sports & Events Group (and COO of the 2007 ICC Cricket World Cup)
 

 

Before, During, After

Access and control every aspect of your event logistics and operations 24/7 from any device, anywhere. Here’s what EventOPS is built to do:

 
 

Built for you

 

Intuitive

Built to be easy to learn, onboard, and figure out. Includes drag-and-drop tools and a beautiful interface.

Organized Around Events

Every function is available for every event, create an event and organize your world around them.

Main Dashboard

Your tasks may be organized by event, but your day certainly isn’t. Get a quick glimpse of what’s most important today, and quick access to everything else.

Visual

Event managers are highly visual, so our software is too - why use words when a picture will do?

Notifications

What you need to know, when you need to know it (now).

 
 
 

Team Management

 

Organizational Chart

Everyone knows who’s responsible for what, and how to get a hold of them. Import or create your team, and then drag-and-drop them into what they’re responsible for.

Chat

Remote teams rejoice! We have a fully-functioning chat including screen sharing, voice, video, and text communication.

Functional Area Dashboard

It’s like being your own ‘middle management’. A quick view of all aspects of each area of responsibility at your fingertips.

 
 
 

Event Planning

 

Task Management

Create and assign to the responsible party, leave comments, add pictures, emojis and files. You know what happens from creation to completion.

My Calendar

Aggregate your day across all of your events - plan next week knowing you have meetings, deadlines, and tasks that need completed (without having to have 3 software packages open).

Mapping

Draw or import your event design into a web-based version. No more asking which plan is the latest, no more screenshots with text over top.

Printing

Everything you put in, can be printed saving you time and ensuring that you have paper copies of everything you need.

 
 
 

Build Out

 

Gantt Chart

The secret weapon of every project manager. Drag-and-drop functionality as well as the ability to define dependencies and automatically calculate critical path. Never be late, and know what happens when schedules change.

Automated Agenda

Ditch the ‘status update’, you don’t need it. Spend your meeting time efficiently collaborating and ensuring everyone has everything the need to complete their work on time.

Budgeting - Coming soon

Control every aspect of your budget, and have historical data about every items in real time. Save money, keep transparency, and don’t do work twice.

 
 
 

Event Days

 

Calendars

Make calendars for everything your event needs and share them with the relevant parties. Make sure everyone knows where they need to be - and keep your meeting agenda/minutes attached.

Production List or Call Sheet

This document isn’t a separate item that has to be updated on it’s own, it’s a direct result of your planning and collaboration - create it that way to ensure it’s always up-to-date.

Printing

Different views of your data are crucial on event days. Print what’s relevant, in the manner that’s most easy to read.

 
 
 

Post Event

 

Advanced Filtering

All of your data filtered for what’s most important: ensuring that your next event is even more successful than this one.

Always Learn

Aggregate your data across all of events and items to ensure your team is learning from each other, and your vendors. You just can’t do that with paper and email.

 

Want to learn more, or see a customized demo?

Just let us know a little about you and which awesome sporting event(s) you manage and a time or two you're around this week. Don't worry we'll never sell or share your info.

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Tell us about the great sporting events you're putting on, if you'd like.